Terms & Conditions

 

Types of Pictures Accepted:

Landscapes; Macro; Drone

This is a photography contest. All submissions must be taken in Louisiana with voting preference given to Jackson Parish or the immediate surrounding parishes making geographic border contact with Jackson Parish. GPS coordinates and/or the address where it was taken must be included with the submission. GPS coordinates will be included with the artwork if it is selected, but only the Parish/City/State will be included if GPS is not available.

No painted artwork, abstract art, digital renderings, or etc., will be accepted. Submissions will be moderated for content and compliance with the contest rules prior to being accepted into the contest voting pool.


Requirements for Submission:

To submit artwork for consideration, the photographer must sign a consent indicating that they are the owners of the copyright to the work, agree to sell the copyright to Jackson Parish Hospital (JPH) if selected as a winner, and are willing and able to submit necessary paperwork to JPH to be paid through JPHs normal payment process.

Pictures should either be of public property, visible from public property, or taken with permission of the owner if private property. JPH will not entertain pictures of the interior or exterior of private homes, areas, or facilities taken without proper consent.

No brand names as primary feature of the picture - it is acceptable if there is a vintage sign at the picture location or a small logo in the background that just happens to be captured in the shot, but JPH is only featuring photographs from the community, not commercial products or advertisements.

No family, public or private gathering, or individual-focused pictures (people can be present if taken in a public area but should be unrecognizable and not the focus of the photograph). 

No primarily animal-centric photographs - No game camera shots or shots of animals/fish after hunting/fishing. JPH will exclude any submitted pictures of dead creatures from the competition. Images with animals in them are acceptable, but they should not be the sole focus of the image. For example, an image of a deer drinking from a bayou is acceptable, while an image of a family pet or farm animal looking directly at the camera is not. 


Photographs will remain in the competition for one calendar year unless the submitter requests their removal. At the start of the next calendar year, they must be resubmitted to be considered again. Previous winning photographs cannot be resubmitted for consideration a second time.


All entries will be subject to moderation. JPH has absolute discretion to accept or reject any entry and to remove any entry already accepted without giving reasons for the decision.

File Size/Type/Resolution Requirements:

Full resolution files are not necessary to be considered in the JPH Photography Contest and watermarked files are acceptable during the submission/voting process. In the event of selection as a winner, a full-resolution image meeting the requirements below will be required to receive payment, with all watermarks or other identifying marks removed from the final product.

We accept a wide range of file formats including JPEG, TIFF, and PNG, with TIFF as the preferred format. As for file size, 300 dpi at size/printing resolution works best. In general, the larger the file size the better the quality. However, file size does not necessarily determine photo quality.


JPH utilizes Vivid Metal Prints as our preferred artwork printer. They provide an image quality test website to determine quality and acceptability of images. Any images uploaded to their test site are only for quality validation purposes and are not transmitted to JPH or entered into the artwork competition.

JPH Standard Artwork Print Size/Minimum Resolutions:

  • 799 pixels x 999 pixels, 16x20 Metal Print
  • 899 pixels x 1199 pixels, 18x24 Metal Print
  • 999 pixels x 1499 pixels, 20x30 Metal Print
  • 1199 pixels x 1798 pixels, 24x36 Metal Print
  • 1598 pixels x 2398 pixels, 32x48 Metal Print

The resolutions above are the minimums required by the printer, but higher resolutions are greatly preferred. A modern digital camera at 5MP or higher is capable of all above listed resolutions.

JPH is responsible for all costs of printing and hanging winning artwork and reserves the right to determine facility location, duration, size and any other considerations of the final printed work. The Metal Print sizing listed above is provided only as guidance in relation to the standard resolutions needed to support a quality physical print of the submitted artwork. If the final resolution of the artwork does not meet any standard physical print sizing utilized by JPH, it cannot be accepted as it cannot be printed at an acceptable quality level for display. By submitting an image for voting consideration, you acknowledge that you can provide a final image at one of the minimum resolutions above or higher if selected as a winning submission.

Submission Limitations:

Jackson Parish Hospital staff and immediate family member(s) can submit artwork for consideration but are excluded from receiving payment if images are selected through the voting process. Any potential payment to an employee or immediate family member would be a violation under the Louisiana State Ethics Code (La. R.S. 42:1113). Any images submitted by staff or an immediate family member(s) and selected as a winner would be considered a donation of the copyright to JPH. The photographer will still receive credit with the artwork when printed and displayed, but without payment.

All submissions must be taken in Louisiana with voting preference given to Jackson Parish or the immediate surrounding parishes making geographic border contact with Jackson Parish. GPS coordinates and/or the address where it was taken must be included with the submission. GPS coordinates will be included with the artwork if it is selected, but only the Parish/City/State will be included if GPS is not available.

How Winners are Selected:

Four pictures will be selected each quarter by online voting of employees of Jackson Parish Hospital with $250 paid to each winner for the artwork copyright. While JPH is purchasing the copyright to the work as part of the prize winnings, artist credit will be given in each location where the art is displayed at Jackson Parish Hospital.

JPH is a public organization and cannot pay for a product not received. Prior to payment being completed for the copyright work, winners must submit all necessary information to process payment as well as the final full-resolution version of the photograph or work and copyright purchase paperwork. Current and past winners will be posted on the Photography Contest website. JPH would optionally like to feature winning photographers on our social media pages; if this is acceptable to the winner, a consent form will also be required.

Winning photographs will be selected through an internal Intranet site for employees of JPH. All submitted works received in the calendar year will be posted for review and all JPH staff will receive four votes per quarter. The four highest ranked works will be selected as the winning works for that quarter. All submissions must be received by the last day of the calendar quarter, winners will be announced at the end of the following month. Winning submissions will be removed from future contests and winners will be contacted to move forward with copyright purchase, final resolution submission, and payment.

Pictures not selected will roll over to the next quarter's competition in the same calendar year unless the submitter requests their removal from the competition. Any submissions that did not win during the calendar year will need to be resubmitted in the next calendar year’s contest to be considered again. There is no cost for entry or limit to submissions and each entry will be voted on separately.

Only the quarterly contest winners will be notified. JPH reserves the right to select an alternative winner through quarterly voting totals if one or more of the top four submission participants cannot be contacted within three business days of the completion of voting. By submitting artwork to this contest, participants attest that they are the valid copyright owner of the work and have met all contest requirements. If it is later discovered that the participant has not met the criteria or has been deceptive in their artwork submission, JPH reserves the right to remove any or all of the participants’ existing remaining submissions from the contest, ban the participant from future submission(s), and seek recovery of any payments made for artwork copyright(s).

Quarterly Timelines:

Quarter Months Voting

  • Q1 January to March Winners announced end of April
  • Q2 April to June Winners announced end of July
  • Q3 July to September Winners announced end of October
  • Q4 October to December Winners announced end of January

Other Information:

By entering the Contest the participants accept these Terms and Conditions together with any specific instructions and terms for the Contest which may be mentioned on-air, in any electronic messages, or on the website, or communicated to Contestants in any other way (“Contest Information”). Such Contest Information shall prevail in the event of there being any inconsistency between these Terms and Conditions and any Contest Information.

JPH may cancel or amend the Contest, Contest Information, or these Terms and Conditions without prior notice. Any changes will be posted either within the Contest Information or these Terms and Conditions. Our decision in all matters to do with the Content will be final and no correspondence will be entered into.

Entries must be completed in accordance with the entry process set out on this Contest website. No other method of entry will be accepted.

None of our, (including their employees, officers, servants, agents) or any other party or organization (including their, employees, officers, servants, agents) involved in the management, promotion, or administration of the Contest, or its entry, or implementation of any copyright payment (or their agents or subsidiaries involved in any way in the Contest or any copyright payment) (together the “Contest Parties”) will accept responsibility or liability for any error, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft, destruction, alteration of, or unauthorized access to entries, or entries lost or delayed whether or not arising during operation or transmission as a result of server functions (including but not limited to security functions by software used by us or any third party), virus, bugs, or other causes outside its control. Proof of submission online is not proof of receipt by us.

In the event of any fault, mistake, misunderstanding or dispute concerning the correctness or acceptability of the entry, or the operation of any part of the Contest, or the interpretation of  these Terms and Conditions, the decision we make shall be final and no correspondence will be entered into.

We will not be liable to reimburse any expenses incurred in entering the Contest.

The information Contestants supply in connection with the Contest (including their personal details):

  1. may be included in a database compiled for the Contest and will be used for the purposes of selecting Winners;
  2. may also be used for inclusion and/or read out in any program produced in connection with the Contest; and
  3. will not be supplied to third parties (other than the Contest Parties) other than as is reasonably necessary to select Winners and administer the Contest.

Any personal information provided by the contest participants will only be used by us for the purposes of the Contest or as otherwise set out in these Terms and Conditions. While JPH is a healthcare provider governed by state and federal privacy laws, any information submitted for the purposes of this contest is not considered patient information and not subject to those laws. The invalidity or unenforceability of any provision of these Terms and Conditions shall not affect the validity or enforceability of any other provision. In the event that any provision is determined to be invalid or otherwise unenforceable or illegal, these Terms and Conditions shall otherwise remain in effect and shall be construed in accordance with their terms as if the invalid or illegal provision were not contained herein.

These Terms and Conditions and the Contest Information shall be exclusively governed by and construed in accordance with the laws of the State of Louisiana.

These Terms and Conditions were last updated 11/1/2023.